Wedding planningWedding Catering Quotes: Per Plate, Packages and Extra Charges
A catering quote may charge per plate, per item, per counter or for a whole package.
4 min read
A little less to keep in your head
Wedding Catering Cost Calculator
Calculate meal-wise catering costs from your agreed plate rates and fixed charges.
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- No signup
- Download your worksheet
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Start here
Start with a blank row, or select “Try an example” to explore fictional details.
Review results before downloading. XLSX contains editable values and a calculated snapshot, not live spreadsheet formulas. Use this tool again to recalculate. Blank files contain column headings.
A quick guide
From details to a clearer plan.
How to use it
- 01
Check whether the quote is per plate or a whole package.
- 02
Use the supplier-agreed billable quantity.
- 03
Keep fixed charges on one row so they are not counted twice.
How it works
Meal cost = (billable plates × plate rate + fixed charges) × (1 + entered tax rate / 100). Sum meals for the total.
Keep in mind
Guest estimates do not automatically change billable quantities. Enter tax-exclusive rates, not published market averages.
See it in practice
A worked example
Fictional details, a real calculation. Use this as a starting point, then make it yours.
The starting details
Wedding Catering Cost Calculator
- Currency
- INR
- Function / meal
- Mehendi lunch
- Billable plates
- 80
- Rate per plate
- 600
- Fixed charges before tax
- 2000
- Tax (%)
- 0
- Function / meal
- Reception dinner
- Billable plates
- 150
- Rate per plate
- 900
- Fixed charges before tax
- 5000
- Tax (%)
- 0
What it tells you
Reading the result
All meals: ₹1,90,000.00
Meal cost = (billable plates × plate rate + fixed charges) × (1 + entered tax rate / 100). Sum meals for the total.
Use “Try an example” above to edit these details and review the full output. These figures are not market prices or supplier recommendations.
Good to know
A few common questions.
Using the worksheet, keeping your details private, and what happens next.
The next useful step
Related free resources
Keep working on the details that connect to this worksheet.
Ideas into action
Guides to help you plan
Practical examples, decisions and checklists for the next conversation.
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Need this as part of your wider wedding plan? Explore wedding food and menu planner. This free worksheet stays separate from your account; entries are not imported automatically.