Wedding Catering Quotes: Per Plate, Packages and Extra Charges

Read the charging basis

A per-plate quote needs a billable quantity. A package may cover a fixed scope regardless of small attendance changes. A live counter may add a separate charge or minimum. Record each cost once and ask how changes in guests affect the amount. The same menu can have different service and billing arrangements.

Separate variable and fixed charges

In a simple example, 80 plates at ₹600 cost ₹48,000. A ₹2,000 fixed service charge makes ₹50,000 before any applicable entered tax. Do not multiply the fixed charge by the guest count. If the price already includes tax, do not add tax again in a tax-exclusive calculator.

Confirm what happens after the deadline

Ask when the final count is due and how additional guests or reduced attendance are handled. Keep the agreed quantity in writing. The free calculator can compare your own figures, but it cannot tell you the appropriate tax rate or whether a supplier’s terms are suitable for your circumstances.

A practical example

This example is fictional. Adapt the entries to your own functions, agreements and people; it is not a market-price estimate.

Before you hand this over

• Identify the charging basis.
• Check inclusions and minimums.
• Avoid applying tax twice.

Keep the wider plan connected

Explore the related wedding planning feature or compare the Jashn plan for an ongoing workspace. Account access and current package terms apply.

For the next decision, read Indian Wedding Menu Planning: Balance Meals Across Functions, How to Calculate Catering Headcount for Each Wedding Function.