Wedding DJ Checklist: Music Files, Cues and Backup Plans
Give the DJ the final running order, the correct audio version for each act, start and stop cues, and a named coordinator.
Quick answer
What this guide helps with
- Make the handoff unambiguous
- Review changes through one coordinator
- Agree a fallback
Make the handoff unambiguous
Use matching labels on the sheet and audio files. Specify whether the DJ waits for an anchor cue, starts at a particular point or fades at the end. If a performance has live speech, confirm microphone needs with the operator. Do not assume a written cue replaces a sound check.
Review changes through one coordinator
Nominate someone who can approve an order or track change. Otherwise a cousin, choreographer and anchor may each give the DJ a different version. Keep the last approved version identifiable. A guest request can be considered separately without interrupting the rehearsed programme.
Agree a fallback
Ask the DJ what backup copy and equipment arrangements they will use, and confirm the venue’s technical and timing requirements directly. Keep essential instructions available offline. The planning tool does not certify equipment, music rights or venue permissions, so those checks remain with the relevant people.
A practical example
This example is fictional. Adapt the entries to your own functions, agreements and people; it is not a market-price estimate.
Before you hand this over
- Use one final run sheet.
- Name a change-approval contact.
- Keep guest requests separate from performance cues.
Can the planner automatically play the whole programme?
The free resource provides a running order and timing calculation. It does not automate playback or synchronize completion across devices.
Put this into a usable worksheet
Keep the wider plan connected
Explore the related wedding planning feature or compare the Jashn plan for an ongoing workspace. Account access and current package terms apply.
For the next decision, read How to Plan a Sangeet: Performances, Timing and Running Order, Sangeet Song Collection: Get the Right Audio from Every Performer.
