Wedding planningHow to Make an Indian Wedding Guest List by Family and Function
Start with households, then record the people in each household and the functions they are invited to.
4 min read
A little less to keep in your head
Wedding Guest List Template
Keep households, named guests and replies for each function in an editable worksheet.
- Free to use
- No signup
- Download your worksheet
Free · No account needed · Kept in this browser tab only · Downloads stay with you
Start with a blank row, or select “Try an example” to explore fictional details.
Review results before downloading. XLSX contains editable values and a calculated snapshot, not live spreadsheet formulas. Use this tool again to recalculate. Blank files contain column headings.
A quick guide
From details to a clearer plan.
How to use it
- 01
Start with a household name and named members or a counted group.
- 02
Repeat a guest only when recording a different function.
- 03
Keep unknown counts blank until someone confirms them.
How it works
Use one row per person or counted group per function, never both for the same people. Totals are per function, not unique people across the wedding.
Keep in mind
This worksheet does not send invitations or collect live RSVP responses.
See it in practice
A worked example
Fictional details, a real calculation. Use this as a starting point, then make it yours.
The starting details
Wedding Guest List Template
- Household
- Sample Sharma family
- Guest / group name
- Two adults
- Function / meal
- Reception
- People represented
- 2
- Reply
- Coming
- Contact (optional)
- Not set
What it tells you
Reading the result
Reception: 2 listed, 2 confirmed. These are not wedding-wide unique people.
Use one row per person or counted group per function, never both for the same people. Totals are per function, not unique people across the wedding.
Use “Try an example” above to edit these details and review the full output. These figures are not market prices or supplier recommendations.
Good to know
A few common questions.
Using the worksheet, keeping your details private, and what happens next.
The next useful step
Related free resources
Keep working on the details that connect to this worksheet.
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Wedding Guest List Cleaner
Clean a CSV or pasted guest list locally, map its columns and review possible duplicates without silently merging anyone.
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Wedding RSVP Deadline Calculator
Work backwards from catering, accommodation and other supplier deadlines.
Calculator · Free
Wedding Hotel Room Calculator
Calculate nightly rooms and room-nights from independent guest groups and entered occupancy.
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Need this as part of your wider wedding plan? Explore wedding guest list manager. This free worksheet stays separate from your account; entries are not imported automatically.